Eagle Letters

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Eagle Letters of Greeting/Commendation

 

We all want to do our best to recognize the achievements of the Eagle Scouts in our Troop. For this purpose, letters are sent out to individuals that take the time to respond with congratulatory letters to the Scout for their achievement.

We would like to offer the following tips that have been found helpful in getting the recognition for the youth.

  1. Be sure to allow plenty of time for these letters to come back. Some take awhile to respond. Mail the requests out at least 3 months before the Court of Honor to be sure and get the majority of the letters back in time to present them.
  2. Write EAGLE SCOUT somewhere on the envelope. Preferably in the left hand bottom area allowing room for the post office to put the bar code under the address. This will speed up the process of it getting to the proper channels for the letter to be sent out.
  3. Use mailing labels and a mail-merge program to print them. There are a lot of addresses on this list and it is easier to print them out instead of hand addressing all of them.
  4. Use the recommended letter format placed here. It is a standard request format that includes all the information that they are looking for including place, time and Scout’s name. Also the leadership position in the unit of the person that is requesting the letters of recognition for the Scout.
  5. Place the letters in a safe place when they start arriving. They will trickle in at first and then some days you will be bombarded with them. It is easier to sort them out later than to try to as you are getting them in the mail.
  6. When it is close to the day of the Court Of Honor, purchase a binder and page protectors instead of a photo album. Photo album pages are generally smaller in size than a page protector so you have to do some creative folding to get the letters that generally come in 8 1/2 by 11 size to fit. Use acid-free page protectors generally available from any office supply or scrap-booking supply store.
  7. Sort the letters according to type. This makes for a nice transition to read through and the Scout can re-arrange them if he chooses to do so later.
  8. When presenting the letters at the Court of Honor, do not read all of each and every letter. Instead, select passages of a few that stand out. Find ones that mean something not only to you, but also to the Scout according to the things that mean things to him.

**** Remember**** these are only tips. They are what has worked from past experience. If you find something here that you don’t think will work for your situation, then feel free to improvise!

Don’t forget to send letters to local dignitaries, to our chartering organization (Kiwanis) and to those who benefited from your Eagle Project.

Also, these addresses change all the time. If an address appears wrong, double check it and use the appropriate address. These are listed for convenience only but it is ultimately up to the sender to be sure the addressee and address are correct.

Dr. Paul Wilson
305 College Street NE
Hartselle , AL 35640

Mr. Jeff Hyche
1000 Bethel Road
Hartselle , AL 35640

Mayor Bill Smelser
City Hall
200 Sparkman Street NW
Hartselle , AL 35640

Chief Ron Puckett
150 Chestnut Street NW
Hartselle , AL 35640

Chief Daryl Fox
200 Main Street East
Hartselle , AL 35640

Office of Sen. Richard Shelby
110 Hart Senate Office Building
Washington, DC 20510

Office of Sen. Jeff Sessions
335 Russell Senate Office Building
Washington, D.C. 20510-0104

Office of Rep. Mo Brooks
1230 Longworth HOB
Washington, DC 20515

Boy Scout Program Manager
National Park Service
1849 C Street, NW
Washington , DC 20240

St. Representative Ed Henry
2128 6th Ave SE, Suite 504
Decatur, AL 35601

St. Senator Arthur Orr
P.O. Box 35
Decatur, AL 35602

Governor Robert Bentley
Office of the Governor
600 Dexter Avenue
Montgomery , AL 36130-2751

President George H. Bush
10000 Memorial Drive
Suite 900
Houston , TX 77024-3475

President George W. Bush
P.O Box 259000
Dallas, TX  75225-9000